10.25.18 Newcastle City Council Minutes
NEWCASTLE CITY COUNCIL
CITY COUNCIL CHAMBERS
MINUTES
OCTOBER 15, 2018
Council President Don Steveson called this regular meeting of the Newcastle City Council to order at 7:00 p.m. Those present were Council President Don Steveson; Council members Steve Ladwig, Tom Voss and Todd Quigley. Mayor Debra Piana, Councilman Roger Hespe and Michael Alexander were absent. Also present were Department Heads City Police Chief Jim Owens, City Engineer Mike Moore, City Attorney Jim Peck, and City Clerk/Treasurer Greg James.
APPROVAL OF AGENDA: Tom Voss moved, seconded Steve Ladwig to approve the agenda as presented. Motion carried.
APPROVAL OF MINUTES: Steve Ladwig moved, seconded Todd Quigley to approve the minutes of the regular meeting of Monday October 5, 2018 as presented. Motion carried.
SWEARING IN: Clerk/Treasurer Greg James swore in two new police officers, Mr. Casey Lehr and Ms. Kellie Moran.
NOMINATIONS FOR RECOGNITION: None
CERTIFICATES OF RECOGNITION: presented to;
1. Tasha Townsend for organization and promotion of the annual Fall Festival.
2. Martha Bickford for organization and promotion of Madness on Main.
3. Sandy Dirkes for support and promotion of the Farmer’s Market.
CITIZEN’S BUSINESS—IN WRITING:
1. Approval of Electrical License: Electrical Contractor’s License, Sundance Electric, Inc.; Master Electrician Lawrence G. Bock, Journeyman Electrician Bradlee S. Hooper. All fees have been paid, proof of State license, insurance, and bond have been provided. Tom Voss moved, seconded Steve Ladwig to approve this license. Motion carried.
CITIZEN’S BUSINESS—VERBAL: None
MAYOR/COUNCIL REPORTS: None
DEPARTMENT HEAD REPORTS:
1. City Clerk/Treasurer Greg James had no report.
2. City Engineer Mike Moore presented three (3) subdivision plats for approval. All three are within one mile of the City limits and all three were recommended for approval from the Newcastle Planning & Zoning Board and Mr. Moore recommended approving as none of these would potentially have any future impact on the City. The first plat is for the Hossfeld single split subdivision. Tom Voss moved, seconded Todd Quigley to approve this plat. Motion carried. The second plat was for the Peterson subdivision. Steve Ladwig moved, seconded Todd Quigley to approve this plat. Motion carried. The third plat was the Tony Shucraft plat to divide the Camp in the Trees property. Tom Voss moved, seconded Steve Ladwig to approve this plat. Motion carried. Mr. Moore brought for discussion a recommendation from the Planning & Zoning Board to charge a fee for preparing Planning/Zoning letters for those requesting one. The fee recommended is One Hundred Dollars ($100.00) per letter requested. After discussion, Tom Voss moved, seconded Todd Quigley to approve the request for a fee for Planning/Zoning letters. Motion carried. A draft of the snow removal policy was distributed for review. This codifies and clarifies current snow plowing/removal priorities and practices. To be reviewed and discussed at the next meeting. A recommendation was made to change the amount charged for preparing materials for a subdivision, current charge is Ten Dollars ($10.00) set in 1967. This was tabled until further review of other community’s charges was done. Signage on Poplar and Butte Streets was discussed, potentially stop or yield signs on Butte to allow cross traffic to move smoothly. This was tabled for further review and consideration. Mr. Moore recommended hiring a part-time person for projects and snow removal, to work on an as-needed basis. Jason Dean was recommend for this position. Tom Voss moved, seconded Steve Ladwig to hire Jason Dean as a temporary/part-time worker at the rate of Twelve Dollars ($12.00) per hour, starting October 16, 2018. Motion carried. Mr. Moore reported the bike path should be completed this week ahead of the October 31, 2018 deadline.
3. City Police Chief Jim Owens reported on calls for service so far in October and reported his department is fully staffed, both officers and dispatch.
4. City Attorney Jim Peck noted the annual audit letter had been prepared and sent. He further noted the Newcastle Planning & Zoning Board is still reviewing and considering the matter of free-standing signs, number per lot, size of signs and directional signs.
STANDING COMMITTEE REPORTS: None
NEW BUSINESS: None
Todd Quigley moved, seconded Tom Voss to pay the claims against the City dated October 15, 2018. Motion carried. Tom Voss moved, seconded Todd Quigley to adjourn this meeting of the Newcastle City Council at 8:03 p.m. Meeting adjourned.
Claims: Alpha Communications, October 2018 tower rent and base station repair, $160.00; Andy Ambrose, water deposit refund, $70.97; Bearlodge Engineering & Surveying, survey work, $1460.00; Black Hills Energy, electric service, $218.98; Cambria Supply, supplies/materials, $1439.92; Culligan Water Conditioning, bottled water/cooler, $364.50; Deckers Food Center, housekeeping supplies, $20.71; Derek’s Field Service, repair machine at landfill, $1669.50; Eastern Wyoming Equipment Co. Inc., parts, $1235.22; Farnsworth Service Co. Inc., portable sanitation/water line repair, $4768.23; Fisher Sand & Gravel, crushed rock, $969.60; Frontier Home Ranch & Hardware, supplies/materials, $932.40; Robert Gould, refund overpayment, $8.58; Kregel Towing & Recovery, PD towing, $83.60; Matthew Bender & Co., Inc., court rules supplement, $57.08; Deb Mills, reimburse mileage, $85.02; Mountain View Plumbing & Contracting, install expansion tanks, $549.00; Newcastle Motors LTD., parts, $134.39; Newcastle Recreation Board, 1st quarter payment, $9500.00; News Letter Journal, legals/minutes/office supplies/ads, $2414.53; NORCO, Inc., welding cylinder rent, $24.45; Northwest Pipe Fitting, Inc., sampling station/fittings, $5969.13; One Call of Wyoming, September 2018 locates, $29.25; Postmaster, stamps, $439.71; Powder River Energy Corp., electric service, $948.18; Projex, IT work, $787.50; Rapid Delivery, Inc., parts delivery, $62.11; Genell Rothleutner, PD cleaning, $200.00; RT Communications, city share, $330.15; RT Communications, Inc., E-911 service, $125.63; Kristina Russell, reimburse CDL, $80.00; Shopko Stores Operating Co., LLC, office supplies/housekeeping supplies, $158.66; Short Stop Fuel Mart, fuel purchases, $5906.95; Rebecca Swentesky, training mileage, $241.98; Turbiville Industrial Electric, motor repair, $75.52; Becky Vodopich, city office cleaning, $360.50; W&S Construction, Stampede handicap ramps, $1602.00; Weston County Treasurer, youth services, September 2018, $983.17; Woody’s Food Service, safety meeting, $23.70.
Don Steveson, Council President
ATTEST: City Clerk/Treasurer, Greg James
(Publish October 11, 2018)