08.15.19 Newcastle City Council Minutes

NEWCASTLE CITY COUNCIL
CITY COUNCIL CHAMBERS
MINUTES
AUGUST 5, 2019
 
Mayor Debra Piana called this regular meeting of the Newcastle City Council to order at 7:00 p.m.  Those present were Mayor Piana; Council members Roger Hespe, Ann McColley, Pam Gualtieri.  Also present were Department Heads City Police Chief Jim Owens, City Engineer Mike Moore, City Attorney Jim Peck and City Clerk/Treasurer Greg James.
APPROVAL OF AGENDA:  Roger Hespe moved, seconded Ann McColley to approve the agenda as amended, adding Lacey Sloan reference City clean-up.  Motion Carried.
APPROVAL OF MINUTES: Roger Hespe moved, seconded Ann McColley to approve the minutes of the regular meeting of Monday July 15, 2019 and the minutes of the Executive Session of Monday, July 15, 2019 as presented.  Motion carried.
SWEARING IN:  Mayor Piana administered the Oath of Office to Mr. Thomas Voss to fill the vacancy left by Councilman Quigley’s resignation.
NOMINATIONS FOR RECOGNITION:
Karrie, Kelvin and Kurt Barker for the purchase and renovation of Rancher’s Feed and Supply. 
CERTIFICATES OF RECOGNITION:
Justin Tystad and Pinnacle Bank for the promotion and sponsorship of the event 4th at the 4-Way. Will be mailed.
Dr. Wayne Erickson Family Dental Clinic for the new ramp and landscaping at the dental office.  Will be mailed.
CITIZEN’S BUSINESS—IN WRITING:
Roger Hespe moved, seconded Pam Gualtieri to approve the Plumbing Contractor’s License for Midwestern Mechanical Rapid, Inc., Master Plumber Chris Hetzel.  All fees have been paid, and copies of State license and proof of bond and insurance have been provided.  Motion carried.
Ann McColley moved, seconded Roger Hespe to approve sewer forgiveness in the amount of $99.94 for Crawford’s Modern Cleaners because of a water leak.  Motion carried.
CITIZEN’S BUSINESS—VERBAL:
Tuff Streeter and Engineer Laurie Bourne were present to discuss the airport project.  Bids were higher than expected and there was a conflict over paving specifications with the contractor.  Decision was to reject the bids, secure the grant funds and rebid the project later with revised specifications. 
Tasha Townsend, Martha Bickford and Kathy Beehler were present to request a 5K and a 1K fun run during the Madness on Main on August 31, 2019. After brief discussion, it appeared there was consensus approval, but they were directed to get an event form from Mike Moore and fill that out for proper approval process.
Fire Chief Robert Munger was present to discuss making regular reports to the City Council.  Consensus was to report when there was something substantial to report but monthly reports not needed.
MAYOR/COUNCIL REPORTS: None
DEPARTMENT HEAD REPORTS:
City Engineer Mike Moore reported Emmet Daunt has resigned effective August 9, 2019. Because of the loss of employees, Public works will be using contractors for some of the work to be done rather than City employees.  Mr. Moore also noted the report from the street consultant has been completed and is in the Council’s mail boxes.  The proposed agreement with Oneok reference Morrissey Road has been received. 
City Police Chief Jim Owens reported they handled 556 calls for service in July.  Chief Owens proposed a $0.50 per hour raise for Officer Casey Lehr for achieving his firearms instructor certification.  Roger Hespe moved, seconded Pam Gualtieri to approve this request effective July 21, 2019.  Motion carried.
City Attorney Jim Peck presented a new lease agreement between Central Wyoming College Wyoming PBS and the City of Newcastle for placement and operation of their tower on City land.  The new agreement would be for three years.  Roger Hespe moved, seconded Ann McColley to approve the new lease.  Motion carried.  
City Clerk/Treasurer Greg James noted we had received the annual disbursement notice from Wyoming Community Gas in the amount of $5222.10.  Consensus was to add this to the fund for new restrooms at Dow Park.
STANDING COMMITTEE REPORTS: None
OTHER CITY BUSINESS: None
CLAIMS AGAINST THE CITY: Tom Voss moved, seconded Ann McColley to pay the claims against the City dated August 5, 2019.  Motion carried.  Tom Voss moved, seconded Ann McColley to adjourn this regular meeting of the Newcastle City Council at 8:02 p.m. Meeting adjourned.
Claims: Final fiscal year 2019 bills; Black Hills Wilbert Vault, disinterment, $940.00; Croell, Inc., concrete, $711.00; Culligan Water Conditioning, bottled water, $45.50; Double D, FD parts, $693.86; Minuteman Lube Center, FD oil changes, $376.00; Newcastle Volunteer Fire Dept., reimburse convention expenses, $2457.00; Normont Equipment Co., Durapatcher rent, $14,255.00; Spearfish Seamless, rain gutters, FD, $3100.00; Voelker’s Autobody/Glass, repair tool boxes, $832.50; W&S Construction, concrete work, $24,591.60.  New fiscal year bills; Advanced Drug Testing, Inc., DOT testing, $26.00; Alpha Communications, July 2019 tower rent, $95.00; American Business Software, website work, $104.30; Bearlodge Engineering & Surveying, DEQ Engineering, $1742.50; Black Hills Auto Salvage, hook, $35.00; Black Hills Energy, electric service, $13,435.08; Black Hills Plumbing & Supply, Freon removal, $1500.00; Cambria Supply, supplies/materials, $965.56; CDW-Government, printer cartridges, $769.01; Century Link, E-911 service, $968.23; City of Newcastle, WA/SW/GA, office & pool, $925.30; DLT Solutions, LLC, software design product, $1494.50; Double D, part/oil, $122.79; R. Douglas Dumbrill, August 2019 municipal judge, $1076.30; Engineering Associates, Well #5 completion, $10,329.15; Equipment Maintenance Products, backhoe parts, $1627.85; Ferguson Waterworks, valve parts, $2429.35; Fisher Sand & Gravel, crushed rock, $665.42; Lawrence Goldstein, water deposit refund, $38.70; Laura Goode, water deposit refund, $23.60; Great Western Tire Company, new tire, $129.00; Hawkins, Inc., chemicals, $1575.00; Hurricane Services, car washes, $50.00; Lou’s Service, LLC, dumpster trailer repair, $450.00; Mastercard, fuel purchases, $2031.47; Mike Robinson, LLC, street study, $316.62; Modern Marketing, Inc., badges, promotional, $619.46; Newcastle Ambulance Service, August 2019 ambulance service, $8333.33; Newcastle Fire Suppression, LLC, annual extinguisher inspection, $937.29; Newcastle Motors, Ltd., parts, $22.98; Newcastle Police Dept., reimburse petty cash, $15.34; News Letter Journal, legals/minutes/ads, $3349.99; Normont Equipment Co., Durapatcher equipment, $17,000.00; James M. Peck, August 2019 attorney fee, $2800.00; Petty Cash, stamps/title, $125.00; Postmaster, bulk mail fees, $1500.00; Rebel Renovations, concrete work, $3147.00; Respond First Aid Systems, first aid supplies, $180.30; Richard Hillhouse, reimburse for body armor, $444.00; Ricks Electric, repair street lights, $260.00; Genell Rothleutner, PD cleaning, $200.00; Round Up Feed & Ranch Supply, water deposit refund, $33.94; RT Communications, City share, $333.34; RT Communications, phone service/E-911 access, $1367.89; Jessica Russell, water deposit refund, $53.98; Safe Life Defense, body armor, $2223.00; Salt Creek Water District, sewer usage, $555.00; Simon North Regions, cold mix, $10,432.80; Bryand Streeter, August 2019 airport wages, $1158.75; Top Office Products, Inc., PD copy charge, $93.80; Tru-Green Chemlawn, FD fertilizer, $108.75; Turbiville Industrial Electric, pump motor repair, $603.80; USA Bluebook, water system parts, $2378.96; Valli Information Systems, website maintenance, $100.00; Verizon, cell phones, $524.37; Becky Vodopich, City Office cleaning, $300.00; Voelker’s Autobody/Glass, tires/repair, $898.57; Voice Products Service, LLC, maintenance fee, $2280.00; WAMCAT, membership, $65.00; WEBT, life insurance, $91.25; Weston County Fire Protection District, insurance, $737.00; Weston County Treasurer, heat & lights, $964.24; Weston County Weed & Pest Control, weed spray, $64.00; Weston County Humane Society, food fee, $12.00; Sara Whimpenny, water deposit refund, $76.11; Shawnee Wrage, water deposit refund, $100.00; Wyoming Association of Municipalities, membership, $4542.05; Wyoming automotive, parts, $1231.86; Wyoming Dept. of Transportation, license plate, $5.00.
 
Deb Piana, Mayor
ATTEST: City Clerk/Treasurer, Greg James
 
(Publish August 15, 2019)