08.01.19 Bid Notice

CALL FOR BIDS
 
NOTICE IS HEREBY GIVEN that the City of Newcastle, Wyoming will receive sealed bids for the purchase of the following:
 
2020 Chevrolet Tahoe, 4WD Pursuit Basic Police package (9C1)
Options Interior: B30 floor covering, VAV floor mats, 6C7 Dome Lamp, 6N5 Rear window 
Switch inoperative, 5T5 seat, 9U3 delete Front Center
Options Exterior: 9G8 delete running lights, VK3 License plate mount, 7X6 Left spot light
Options Chassis: K05 Heater engine block
 
Specifications and related bid requirements for interested bidders are available at the Newcastle Police Department located at 25 North Sumner Ave, Newcastle Wyoming 82701.
Each bid must be received by the Newcastle City Clerk at the Office of the City Clerk, 10 West Warwick Newcastle, Wyoming 82701 on or before 5:00pm on the 3rd day of September, 2018 to be considered.   All bids will be opened on the 3rd of September 2019 at 7:30pm by the Governing Body of the City in the City Council Chambers located on the second floor of the City Office at 10 West Warwick Newcastle, Wyoming.   The successful bidder, if any, shall be announced by the City at such time as the Governing Body of the City may determine appropriate, but no later than (30) days from the date of bid opening.   All submitted bids must remain open and cannot be withdrawn for a period of 30 days from the date of the bid opening.   The City reserves the right to reject any and all bids submitted if it is determined that none of them would serve the public interest.   I f a contract is awarded, it shall be awarded to the bidder whose equipment and/or materials meet or exceed the minimum specifications of this bid and is, in the discretion of the Governing Body of the City, the best equipment and /or materials for use by the City at the lowest bid price.   Such factors as opinions, warranties, maintenance and repair statistics, and product design and function, in addition to bid price, shall be considered by the City in awarding this bid.
Each bid must be submitted in a sealed envelope marked “BID FOR POLICE VEHICLE”.   Each bid must state the approximate date on which delivery will be made if the bid is accepted.   In any event, delivery must be made within 120 days from the date the bid is awarded.   Each bid shall be accompanied by a bid bond or a bank issued cashier’s check, money order or certified check, payable to the City, and equal to at least 5% of the total bid amount.   The bid bond, cashier’s check, money order, or certified check shall be forfeited as liquidated damages if the bidder, upon letting of the contract to him, fails to enter into the contract within (30) days after it is presented to him for that purpose or fails to proceed with the performance of the contract, and to pay any late delivery penalty.   Delivery shall be to the Newcastle Police Department, Newcastle, Wyoming.
In accordance with Wyoming Statutes Sections 16-6-101 through 16-6-107, preference is hereby given to materials, supplies, agricultural products, equipment, machinery and provisions produced, manufactured, supplied, or grown in Wyoming, quality being equal to articles offered by competitors outside of the state.   
The City reserves the right to waive any informalities.   The acceptance of any bid does not become final and contractually binding upon the City until a formal written contract is executed by the City and requirements of Wyoming Statutes Section 15-1-113 have been met.
 
City of Newcastle, 
Newcastle Police Department, 
James Owens, Chief of Police
 
(Publish July 25 and August 1, 2019)